Subprocessors

Subject to the authorisation provided in section 5 of the Personal Data Protection Policy of TMF Group (“PDPP”) or authorisation in the Service Agreement, TMF Affiliates engage third party companies (“Subprocessors”) listed in the table below to provide (parts of) Services on its behalf, whereby Clients Personal Data is being Processed by the Subprocessors in the relevant countries. TMF Affiliates and Client (Affiliates) can agree to deviate from this list in the Service Agreement.

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Worldwide

Company Name Location Type of Services Provided
Citrix Systems Inc. USA Citrix ShareFile application for secured exchange of electronic documents.
Orange Business Holdings UK Limited UK

Internet access and unified communications, data storage and backup facilities.

Data processing location with data centres in:

  1. Normandy, France
  2. Reuil Malmaison Paris, France
  3. Serangoon, Singapore
  4. New Territories, Hong Kong
  5. San Jose, Costa Rica
  6. Sao Paulo, Brazil
  7. Moscow, Russia
Microsoft Limited UK Data storage and unified communication.

Austria

Company Name Location Type of Services Provided
APS Buchführungs- & Steuerberatungs GmbH Austria Payroll Services/ Accounting Services/HR Services

Belgium

Company Name Location Type of Services Provided
WoltersKluwer Belgium Accounting and Tax Software
Sodeco Belgium Provider Payroll Software
Sofatech Belgium Hosting company for payroll software
ValidSign Netherlands, Belgium Electronic signature services

Croatia

Company Name Location Type of Services Provided
4th DIMENSION d.o.o. Croatia Payroll software provider
SAOP d.o.o. Croatia Payroll software provider
Marsa d.o.o Croatia Stamp producing services
Financijska Agencija Croatia Back up/ archive for IT assets

Czech Republic

Company Name Location Type of Services Provided
REISSWOLF likvidace
dokumentů a dat, s.r.o.
Czech Republic Physical data archive

Denmark

Company Name Location Type of Services Provided
LESSOR A/S DENMARK Payroll
BITABIZ APS DENMARK HR Solutions
PARSEPORT DENMARK Annual report exls to xbrl convertion supplier

Finland

Company Name Location Type of Services Provided
Accountor Finago Oy Finland Accounting software provisioning and maintenance.
Accountor HR Solutions Oy Finland Payroll software provisioning and maintenance.

France

Company Name Location Type of Services Provided
Iron Mountain France Documents storage
Cegid France Online payroll software
SILAE France Online payroll software
MAILEVA S.A.S* France Print and mailing services
* Updated 03/04/2020

Germany

Company Name Location Type of Services Provided
REISSWOLF Archivservice GmbH Germany Storage and archiving of physical files and data mediums
Iron Mountain Deutschland GmbH Germany Transportation and storage of backup Tapes
Stone Data GmbH Germany Maintenance of payroll software
Compus Computer GmbH Germany Provision and Maintenance of DATEV interface

Hong Kong

Company Name Location Type of Services Provided
ViewPoint (Asia) Limited Hong Kong Entities management and Accounting application vendor & support
Iron Mountain Hong Kong Limited Hong Kong Physical records storage
IPL Research Limited** Hong Kong Payroll application vendor & support
TriMPF-Sunplex Consultants Limited** Hong Kong Payroll application vendor & support
Unit4 Asia Pacific Pte Ltd** Singapore Payroll application vendor & support
FlexSystem Ltd* Hong Kong Accounting application vendor & support
C&D Collection & Delivery Service Limited Hong Kong Courier & logistic services
Sevina F.M. Leung Hong Kong Tax & accounting filing

* Applicable only for HRP services

** Applicable only for Accounting services

Hungary

Company Name Location Type of Services Provided
Vályi Ügyvédi Iroda Hungary Corporate secretarial services
Kis-Vörös Péter, entrepreneur Hungary IT services

Ireland

Company Name Location Type of Services Provided
Entities (formerly BluePrint) United Kingdom Companies Secretarial software
Sage Ireland Ireland Payroll software

Israel

Company Name Location Type of Services Provided
F.B.C. Technology Ltd Israel Bookkeeping and accounting software provider
Har Gal Ltd Israel Payroll software provider

Italy

Company Name Location Type of Services Provided
Zucchetti S.p.A. Italy HR/Payroll software and database provisioning
N.B. Systems S.a.s. Italy Application maintenance and development of payroll software
Sigemi D.r.l. Italy Networking, hosting, cloud services

Jersey

Company Name Location Type of Services Provided
State Street Bank and Trust Company United States Tax Reporting
International Fund Services (Ireland) Limited Ireland Financial Reporting
State Street Technology (Zhejiang) Co., Ltd China Financial Reporting
State Street Bank International GMBH- Poland Branch Poland Fund Accounting

Luxembourg

Company Name Location Type of Services Provided
Lab Luxembourg S.à r.l. Luxembourg Archiving/Destruction
SIX Payment Services (Europe) S.A. Luxembourg Encrypted communication channel to Luxembourg authority of social security data
Netto-Recycling S.à r.l. Luxembourg Archiving, destruction
FIS Investran (FIS Investment Systems LLC) USA Hosting of fund administration tool on server based in the United Kingdom

Malaysia

Company Name Location Type of Services Provided
Crown Worldwide Group Sdn Bhd Malaysia Off-site storage provider

Poland

Company Name Location Type of Services Provided
Iron Mountain Polska
Sp z o.o.
Poland Physical data archive
Sp. Z o.o. Poland Physical data archive
The Documents Bank Company Sp. Z o.o. Poland Physical data archive
ATM S.A. Poland Data centre
Rhenus Data Office Polska Sp. z o.o. Poland Data deletion and back up tape archive
UNIBOX IT sp.z o.o., Alt One Dawid Wojnarowski – consortium Poland Support of the enova365 - HRP system, maintenance and license provider (applicable for Clients Personal Data Processed in Enova365)
UNIT4 sp. o. o. Poland TETA system provider - HRP system (applicable only for Clients Personal Data Processed in TETA)
Sage sp. z o.o. Poland Symfonia system provider – HRP system (applicable for Clients Personal Data Processed in Symfonia).
Indygo Polska sp. z o.o.
PRISM GROUP Jarosław Ambrożek
Poland System usage support on the payroll/HR platform XAL (applicable only for Clients Personal Data Processed in XAL)
ERP-TEAM Spółka z ograniczoną odpowiedzialnością Spółka komandytowa Poland Data migration to the enova365 system (applicable for Clients Personal Data Processed in Enova365).
Centrum Wdrożeń Informatycznych sp. z o.o. Poland Data migration to the enova365 system (applicable for Clients Personal Data Processed in Enova365).
GLC IT sp. z o.o. Poland System usage support (applicable for Clients Personal Data Processed in Enova365).

Portugal

Company Name Location Type of Services Provided
Diginfor. Soluçoes Informáticas Empresariais, Lda Portugal Technical assistance with payroll software.

Qatar

Company Name Location Type of Services Provided
Crown Movers Qatar File Storage. Physical and/or electronic records storage provider

Romania

Company Name Location Type of Services Provided
Iron Mountain SRL Romania Archiving/back-up

UCMS Group Romania

*Applicable only for HRP services

Romania Licences for Payroll & HR Services, maintenance and technical support.

Gebo Logistic

*Aplicable only for COSEC services

Romania Courier, logistics
Crescendo Traduceri SRL Romania Support for legalisation

Russia

Company Name Location Type of Services Provided
1C-Rarus ITS, LLC. Russia Human resources and payroll services
Citrix Systems Inc.,
Citrix Systems Russia
Russia Citrix ShareFile application for secured exchange of electronic documents
Orange Business Services Russia Internet access and unified communications, data storage and backup facilities

Serbia

Company Name Location Type of Services Provided
Comtrade System Integration Serbia Payroll software provider
Iron Mountain Serbia Secured Document Storage

Singapore

Company Name Location Type of Services Provided
Orange Business Services Singapore Infrastructure at the data centre hosting data and applications
Crown Worldwide Pte Ltd Singapore Physical and electronic records storage provider
Iron Mountain Singapore Pte Ltd Singapore Physical records storage provider

UNIT4 Asia Pacific Pte Ltd

* Applicable to HRP related Services

Singapore Payroll SaaS provider
Times Software Pte Ltd

* Applicable to HRP related Services

Singapore Payroll application vendor support provider

Xero (Singapore) Pte. Ltd.

* Applicable to Accounting & Tax related Services

Singapore Accounting SaaS provider

Fidelity National Information Services Inc.

* Applicable to Funds relates Services

USA Support and hosting of Investran

Slovakia

Company Name Location Type of Services Provided
Iron Mountain Slovakia, s.r.o. Slovakia Physical data archive
Coredat Business Solutions GmbH Austria Software, Time & Attendance Application

Spain

Company Name Location Type of Services Provided
Iron Montain España, S.A.U. Spain Hard copy archive and storage services
Wolters Kluwer España, S.A.* Spain HR payroll software. Data storage (Cloud Computing services) maintenance and technical assistance
* Applicable only for payroll services

Sweden

Company Name Location Type of Services Provided
SoftRobot AB Sweden Accounting System Support
Norstedts Juridik Sweden Accounting System Support
Hogia Redovisning & Revision AB Sweden Payroll System Support
Fortnox AB Sweden Accounting System Support
BoxBuddy AB Sweden Document Storage & Archiving Company
Iron Mountain Sweden AB Sweden External storage
Stena Recycling AB Sweden Recycling and destroying documents

Switzerland

Company Name Location Type of Services Provided
Hartmann Dreyer* Switzerland Domiciliation Agent
BFF & Associés* Switzerland Domiciliation Agent
Huber Rechtsanwälte* Switzerland Domiciliation Agent
DD Immo Service Plus GmbH* Switzerland Domiciliation Agent
Partner Treuhand AG* Switzerland Domiciliation Agent
Sefid Treuhand AG* Switzerland Domiciliation Agent
Schreiber & Zindel* Liechtenstein Domiciliation Agent
IMC Int' Management & Trust Company N.V.* Aruba Domiciliation Agent (Private clients)
Domar Treuhand-und Verwaltungsanstalt* Liechtenstein Domiciliation Agent(Private clients)
Monday.com Ltd.** Israel Report tool
DSE Software** The Netherlands Report tool. Provision / extension of an Excel tool for payroll.(upon client request for specific payroll reports)
Customize AG** Switzerland Payroll software (Abacus Beratung)
Testat AG* Switzerland Domiciliation Agent

*Applicable only for corporate secretary services

**Applicable only for HRP services

***Applicable only for domiciliation of private clients services

The Netherlands

Company Name Location Type of Services Provided
CaseWare Nederland B.V. The Netherlands Document creation and filing services.
ViewPoint Software for Business Ltd British Virgin Islands File storage
ValidSign The Netherlands Electronic signature services
Reed Business Information Limited United Kingdom Document creation and filing system.
Unit 4 N.V. The Netherlands Data processing & data storage
The Sage Group plc United Kingdom Accounting and bookkeeping software services
Asamco B.V. The Netherlands Website hosting

Turkey

Company Name Location Type of Services Provided
Datasafe Turkey Archiving/back-up
Login Software Turkey Payroll & accounting software
Turkcell Superonline Turkey Local ISP

UAE

Company Name Location Type of Services Provided
Crown Relocations LLC United Arab Emirates Physical and/or electronic records storage provider

Ukraine

Company Name Location Type of Services Provided
Community public association “Business automatizers association” Ukraine 1C: Enterprise 8 system provider for accounting and payroll
OSG Records Management LLC Ukraine Physical data archive
Individual Entrepreneur Goncharenko Oleksandr Volodymyrovych Ukraine Information-consultancy services

United Kingdom

Company Name Location Type of Services Provided
Diligent Entities (formerly BluePrint) United Kingdom Companies Secretarial software
STAR Plc United Kingdom Payroll services
Thomas Reuters United Kingdom Private client services
Wolters Kluwer United Kingdom Private client
Amazon Web Services EMEA SARL Ireland & Germany IPT Quote
ARECA Treuhand & Beratung AG Switzerland VAT compliance
ARQ Malta VAT compliance - VAT international
ASD Maroc Morocco VAT compliance - VAT international
Attesta Wirtschaftsprüfung und Steuerberatung GmbH Austria VAT compliance and IPT compliance
BDO Italia S.p.A. Italy IPT compliance
CET-CENTRAL EUROPEAN Romania VAT recovery – VAT international;
Cordis Ltd United Kingdom IPT Quote
Danish VAT Reg. Aps Denmark VAT compliance
ECOVIS Accounting Estonia OÜ Estonia VAT recovery - VAT International
Ecovis Latvija SIA Latvia VAT recovery - VAT International
ECOVIS ProventusLaw Lithuania VAT recovery - VAT International
EL-DA-CO di Moreale rag. Galliano & C.Snc Italy VAT recovery - VAT International
euVAT Online United Kingdom VAT recovery - VAT International
Fjarstod Iceland VAT compliance
Galileo Avocats France VAT recovery - VAT International
Grant Thornton Baltic OU Estonia VAT compliance
Grant Thornton Baltic SIA Latvia VAT compliance
Grant Thornton Baltic UAB Lithuania VAT compliance
Intonation Limited United Kingdom VAT recovery - VAT International
Mailchimp United States IPT Quote
Matteo Colafrancesco Tax and Legal Advisor Switzerland VAT recovery - VAT International
Maupard Fiduciaire France VAT recovery - VAT International
MCAdvisory Switzerland VAT recovery - VAT International
PC Fast San Marino Consulenze Srl San Marino IPT compliance
Petitum Üzleti Szolgáltató Kft Hungary VAT recovery - VAT International
SPANISH VAT SERVICES ASESORES SL Spain VAT recovery - VAT International
Studio Garzon Italy VAT recovery - VAT International
TaxMate EOOD Bulgaria VAT recovery - VAT International
Testat AG Switzerland VAT compliance
Thomson Reuters United Kingdom VAT compliance
Trade and Tax The Netherlands VAT recovery - VAT International
TRANSLATIONS SRL Romania VAT recovery - VAT International
UHY Advisors United States VAT recovery - VAT International
VAT Company Portugal VAT recovery - VAT International
Vos Fiscal Services B.V. The Netherlands VAT compliance and IPT compliance
Zaibatsu S.L. Spain

VAT compliance – VAT international

VAT recovery – VAT international

Mag. Renate Otti Austria VAT recovery - VAT International
Philipp & Partner s.r.o. Czech Republic VAT recovery - VAT International
T.B.S. Tax Back Service s.r.l. Italy VAT recovery - VAT International
INDEPENDENT TAX ADVISERS Poland VAT recovery - VAT International
Capital Trustees S.A. Switzerland VAT recovery - VAT International
VATBOX France VAT recovery - VAT International
SOCACE SARL France VAT recovery - VAT Internationa

This page has been last updated on 19 June 2020.

Updates

This list is updated with regular intervals as required. To be informed about any intended changes concerning the addition or replacement of the Subprocessors in accordance with Article 28 (2) GDPR, please subscribe to receive notifications by email via the form below. You can unsubscribe to updates at any time by sending an email to dataprotection@tmf-group.com with the subject Unsubscribe. Your data will not be used for any other purpose than provided here.
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